Minor safeguarding policy

1. Who we treat as a minor

Anyone under 18 is a minor for the purposes of this policy. Some events also classify under-21 athletes as a youth category for competition purposes, but that's a division rule, not a safeguarding rule. The 18-year line is what drives data handling and consent.

2. Guardian consent required

A minor cannot register on Egen Games without a verified guardian profile. The guardian:

• Holds the account and the credentials
• Is the named consenting party on every consent record we store
• Can revoke consent at any time
• Receives all platform communications about the minor's participation

This is a foundation invariant of the platform. We don't ship shortcuts around it.

3. Data collected from minors

We collect only what we need to run the events the minor enters:

• Full name, date of birth, gender (where the division requires it)
• School or club affiliation
• Anti-doping declaration where the event federation requires one (signed by the guardian)
• Scores, times, and division placement

We do not collect minor phone numbers, minor email addresses, or minor home addresses through the platform. Communications go to the guardian.

4. Publication of minor results

Minor profiles default to private. The search engines see nothing; the public directory shows nothing; share cards don't surface minor full names.

For each event the minor enters, the guardian decides whether to opt in to publication of the result on the public leaderboard. Opt-in is per-event, not platform-wide. A guardian can revoke an opt-in at any time, and the public leaderboard updates within 24 hours.

WhatsApp share cards for minor results are generated only when explicit publication consent exists. Without it, the share card uses initials and a region label instead of the full name.

5. School-team carve-out

Some events register entire school teams via an institutional account. In that case:

• The school's designated sports coordinator acts as the registering party
• The school must hold separate parental consent for each minor on the team, and confirm that consent at registration
• The minor's profile still defaults to private; the school cannot opt the minor in to public publication on the parent's behalf
• Egen Games may audit the school's parental consent records on request

6. Reporting safeguarding concerns

If you have a safeguarding concern about an event, an organizer, or behaviour on the platform, contact us right away at [email protected]. Reports are reviewed by a real person; we acknowledge inside 24 hours and start the review the same working day.

For urgent concerns involving immediate risk to a child, contact local authorities first, then us.

7. Contact

Safeguarding: [email protected]. General questions about this policy: our contact page.